Assignment type: Contract
Work location: Doha, Qatar (residential)
Work schedule: 5 days per week
Start date: ASAP
Estimated end date: 31-JUL-2026 (with possibility to extend)
KEY ACCOUNTABILITIES:
- Comply to P2P process by verifying , processing and timely settlement of invoices and expenses claims including follow-up of receivable collection.
- Liaise with stakeholders to solve problems related to outstanding invoices and contribute to promote best practices.
- Transactions volume: costs between 1,0 and 1,5 G$ per year, 40 000 to 50 000 invoices per year for a team of 11 persons.
ACTIVITIES:
HSE
- Knowledge and Observance of Company HSE policy, rules and procedures
- Participation to HSE activities and global improvement (e.g. referential, reporting, REX, audits, trainings, HSE action plans...)
Under the supervision of the Lead, Accounts:
Invoice processing:
- Comply to Purchase to Pay process for tasks related to AP activities.
- Verification, processing and timely settlement of incoming invoices and expense claims;
- Review of received invoices for accuracy and supporting documents
- Perform preliminary checks on invoices such as currency, dates, external commitment doc (PO, LPO, Call Off).
- Scanning of invoices and loading in ERP system (SAP-PALM)
- Initiating validation workflow (depending on doc type : ex invoice, expense claim...)
- Processing booking of invoices : last review of the invoice before posting in the system
- Ensuring that invoices are processed promptly to ensure payment within agreed supplier payment terms.
- Ensuring credit notes - when applicable- are received from suppliers promptly.
- Ensure non-compliant invoices are rejected and information provided to vendor in order to take corrective actions.
- Monitoring and chase up rejected invoices for re-submission.
- Prepare debit balances / aged creditors and propose corrective action to team leader in order to solve pending transactions.
- Taking phone calls from suppliers and deal with queries as they arise, ensuring satisfactory conclusion for the supplier.
- Daily and timely follow-up and clearing of all issues received through accounts payable generic email.
- Setting-up and maintaining supplier accounts, in accordance with company procedures including reconciling supplier statements and resolving differences.
- Liaising directly with supervisor and Lead Accounts Payable, departments and budget holders to resolve any issues.
- Ensure efficient communication with Cost Control, Contracts and Procurement and Technical department on relevant issues
- Prepare internal invoices when required
Filing and Archiving and other duties
- Other ad hoc duties, as requested by the Team Leader or Financial Controller.
- Prepare any required reports related to Accounts Payables and provide relevant statistics.
- Archiving documents according to defined procedures.
- Participate actively to provide required documents to auditors during their missions (internal, external, shareholders' and tax audits)
QUALIFICATIONS & EXPERIENCE REQUIRED:
Skills:
- Proficient in Microsoft Office applications (mainly excel and word)
- Proficient in Power point applications.
- Good knowledge of ERP system SAP and Invoice Management Process
- Good knowledge of P2P process and good understanding of the roles of each contributor.
- Recurrent tasks requiring commitment and organizational skills.
Knowledge:
ACCOUNTABILITY - Ability to work independently with minimal supervision
INITIATIVE - High level of self-motivation and determination
PROBLEM SOLVING/DECISION MAKING
- Strong analytical skills with clear logical thinking and problem solving
- Ability to work to deadlines under pressure
QUANTITY/QUALITY of WORK -
-Meticulous attention to detail.
-Good understanding of Company's general and administrative cost
-Good co-ordination with internal customers - various teams in finance, cost controllers, buyers, etc.
SERVICE ORIENTATION - Maintain good relation with external and internal customers by assisting promptly when the requests arise.
Education
Bachelor's degree in Accounting.
Experience
5 years' experience in Finance department.
2 years' Experience in Account payable
