Job Title: Minutes Writer, Corporate Secretarial
Location: Selangor, Malaysia
Reporting To: General Manager, Corporate Secretarial / VP, Corporate Finance & Restructuring
The Opportunity
A well-structured and detail-focused professional is required for the role of Minutes Writer within the Corporate Secretarial team. This position is crucial in ensuring the accurate and efficient documentation of key discussions, decisions, and action points from corporate meetings. If you have exceptional listening skills, strong attention to detail, and the ability to thrive in a fast-paced environment, this role offers an excellent opportunity to contribute to an organisation’s governance and decision-making processes.
Key Responsibilities
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Attend meetings and record accurate minutes, ensuring all discussions, resolutions, and action items are clearly captured
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Transcribe and format meeting minutes in line with organisational templates and best practices
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Work closely with meeting participants to clarify any unclear points and gather additional details when necessary
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Ensure the confidential handling of sensitive corporate information
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Distribute finalised minutes to relevant stakeholders in a timely manner
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Maintain a well-organised archive of meeting records for reference and compliance purposes
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Assist in coordinating and scheduling meetings when required
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Continuously review and improve minutes-writing processes to enhance accuracy and efficiency
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Stay informed about company policies, procedures, and relevant business terminology to ensure precise documentation
Qualifications & Experience
Education & Certification:
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Degree or Diploma in Company Secretarial studies (ICSA or equivalent) and/or Law
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A professional qualification as a Company Secretary is advantageous
Skills & Competencies:
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Proven experience in minute-taking or a similar role preferred
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Exceptional written and verbal communication skills
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Strong attention to detail and accuracy in documentation
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Ability to work efficiently under tight deadlines
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Proficiency in word processing software and other documentation tools
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Excellent organisational and time management skills
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Discretion and confidentiality in handling corporate information
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Strong interpersonal skills and ability to work collaboratively
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Familiarity with business terminology and meeting protocols is a plus
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Adaptability to changing priorities and requirements
This is an excellent opportunity for a detail-oriented professional to contribute to corporate governance and decision-making processes. If you have the necessary skills and experience, we invite you to apply and become a key part of the team.