Job Title: Administration Manager
Location: Atyrau, Kazakhstan
Job Purpose
The Administration Manager oversees the smooth and efficient operation of administrative functions across the organization. This role is responsible for managing office facilities (excluding camps), residential support services, and ensuring the timely provision of office supplies, furniture, equipment, and general administrative support. The incumbent will lead a team of administrative professionals and will be key in developing systems and policies to enhance organizational efficiency, service delivery, and cost-effectiveness.
Key Responsibilities
Leadership & Team Management
- Supervise and coordinate the activities of administrative staff, ensuring efficient delegation, workflow, and staff development.
- Provide guidance, training, and performance feedback to team members to ensure high productivity and job satisfaction.
Office & Facilities Management
- Oversee the upkeep, cleanliness, safety, and functionality of office and residential facilities.
- Manage the procurement, inventory, and maintenance of office supplies, furniture, and equipment.
- Liaise with vendors, contractors, and service providers to ensure quality service and timely delivery.
Administrative Operations
- Develop, implement, and refine administrative procedures, policies, and systems for improved workflow.
- Manage office communications, including correspondence, emails, and phone handling.
- Organize meetings, appointments, and corporate events; prepare relevant materials and agendas.
Records & Documentation
- Maintain and safeguard organizational records, databases, and document management systems in accordance with confidentiality and compliance requirements.
- Draft, review, and distribute internal communications, memos, and administrative reports as required.
Budgeting & Cost Control
- Monitor administrative budgets and expenditures; identify and implement cost-saving opportunities without compromising service quality.
- Ensure administrative operations align with overall business objectives and support organizational strategy.
Qualifications & Experience
- Education:
Bachelor's Degree in Business Administration, Electrical Engineering, or a related field.
- Experience:
- Minimum 8 years of total professional experience.
- At least 5 years in a relevant administrative management role.
- 2 years of GCC experience is considered an advantage.
Knowledge & Skills
- Proven leadership and people management capabilities within administrative teams.
- Advanced organizational and planning skills to manage multiple priorities efficiently.
- Strong communication and interpersonal skills for coordination with internal departments and external stakeholders.
- Experience in budget management, vendor negotiations, and contract oversight.
- Proficiency in ERP systems (preferably SAP) and modern office technologies.